14 _ Trainer and assessor requirements policy and procedure

Purpose of the policy

This policy outlines the processes and procedures employed by Allara Learning to ensure that its Trainers and Assessors meet with the requirements set out in the Standards for Registered Training Organisations 2025, specifically within the Outcome Standards, Division 2 – Trainer and assessor competencies, and the Credential policy.

Policy

Allara Learning will, in accordance with the Standards for Registered training organisations 2025, ensure that training and assessment is delivered only by persons who have:

One of the credentials as prescribed in 1A. Training and assessment credentials, or 1B. Assessment only credentials, of the credential policy; and
Vocational competencies at least to the level being delivered and assessed; and
Current industry skills directly relevant to the training and assessment being provided; and
Current knowledge and skills in vocational training and learning that informs their training and assessment.

Trainer competencies

Demonstrating competence

Trainers and assessors will demonstrate they have vocational competence at least to the level being delivered and assessed by completing a trainer’s matrix.

Holding the competency they are delivering, or
Demonstrating equivalence of competency. (see Trainers’ matrices)

Trainers’ matrices

Trainers and assessors will be required to demonstrate evidence of equivalence by completing the Trainer and Assessor Vocational Competency Matrix for the training product they will deliver.

The matrix requires the Trainer and Assessor to provide either:

Evidence to support holding the unit of competency or an equivalent unit of competency (e.g. a statement of attainment), or
Providing an in-depth summary of their industry experience against unit of competency requirements and providing a portfolio of evidence in support.

Trainers and assessors will be required to submit a Matrix at commencement of employment and update the matrix in January of each calendar year.

Portfolio of evidence

Trainers and assessors must supply at the commencement of employment the following:

A certified copy of their training and assessment credentials.
A certified copy of vocational qualifications and/or statement/s of attainment.
A copy of their unique student identifier (USI) transcript.
A copy of their current curriculum vitae (CV).
Reference letters from industry employers to support vocational competence.

Trainers and assessors will be required to review and update their portfolio in January of each calendar year.

Current industry skills

Trainers and assessors will demonstrate they have current industry skills and knowledge consistent with the requirements of the training package requirements as defined in the elements of the units of competency, and consistent with current industry standards.

Trainers and assessors may demonstrate current industry skills by:

Volunteering or working part-time in the industry area.
Undertaking accredited training relevant to the industry area.
Belonging to industry associations.
Consulting with industry (for example, through discussions with employers or attending industry networking events).
Reading industry journals and subscriptions.
Staying informed about changes to technology and legislation.

Note: Delivering training and assessment in a workplace does not constitute the development of current industry skills. However, attending a workplace to experience the latest techniques, processes and resources could contribute to evidence of currency.

Trainers and assessors will be required to demonstrate evidence of current industry skills by completing and submitting an Industry Skills Currency Record at the commencement of each quarter (January, April, July, October) each calendar year.

Professional development

Training and assessment will only be delivered by trainers and assessors who can demonstrate ongoing professional development in the knowledge and practice of vocational training, learning and assessment, including competency-based training and assessment.

Trainers and Assessors may demonstrate professional development by:

Completing courses, workshops, seminars, conferences, or formal learning programs,
Mentoring, professional associations or other learning networks.
Moderation or validation activities.
Industry release schemes.
Personal development through individual research or reading of publications or other relevant information.

Note: Delivering training and assessment does not constitute professional development. Professional development activities are planned activities with the primary purpose of developing a trainer and assessor’s own knowledge and skills.

Trainers and assessors will be required to demonstrate evidence of professional development by:

completing and submitting an Annual Professional Development Plan at the commencement of each calendar year; and
completing and submitting VET PD Records at the commencement of each quarter (January, April, July, October) each calendar year.

Supervision of trainers

Required credentials

In accordance with the Standards for RTOs 2025, Allara Learning will ensure that:

any person working under direction of a trainer or assessor is either:
- working towards the attainment of a qualification as prescribed in clause 1C. Actively working towards a training and assessment credential of the credential policy, or
- a holder of the relevant qualifications, skill set, or units of competency as prescribed in clause 1D. ‘Training and assessment under direction’ of the credential policy.
any person providing direction to an individual for the purpose of training and assessment holds the relevant qualifications, skill set, or units of competency as prescribed in clause 1E. ‘Providing direction on the delivery of training and assessment’ of the credential policy.

Providing supervision

Where an individual is engaged under direction, Allara Learning will:

Allocate a supervising trainer and assessor; and
Identify the level of the supervision required; and
Determine any requirements, conditions or restrictions considered necessary on the individual’s involvement in the provision of training and collecting of assessment evidence; and
Ensure that the supervising trainer and assessor monitors and is accountable for all training provision and collection of assessment evidence by the individual under their supervision.

During supervision of a trainer and assessor under direction, the supervising trainer and assessor must schedule monitoring activities to:

Ensure effective preparation of the training delivery,
Supervise training sessions delivered,
Provide feedback on training delivery,
Review assessment evidence, and
Determine competency.

Peer review forms

The supervising trainer and assessor must on a quarterly (every 3 months) basis, complete a Peer Review Feedback Form and provide a copy of this to the General Manager for review.

Cessation of the supervision arrangement

The supervision arrangement may end when the individual working under direction attains a credential as prescribed in 1A. Training and assessment credentials, or 1B. Assessment only credentials, of the credential policy.